HR201: STAFF VACANCIESAPPLICATION FORM (PASS Vacancies)

HR201
STAFF VACANCIES APPLICATION FORM
All applicants are required to submit the following information:

● Covering letter of application.
● Application form (see below).
● Full curriculum vitae (only copies of requested documents to be included).
● Any other relevant information specified in the advertisement.
UCT Job applicant privacy statement

When you apply for a position at UCT we either collect this information directly from you or from recruiters who help us find suitable candidates. We use your personal information to review your application, correspond with you and arrange travel and accommodation for interviews. We use the information about your race, gender, disability and nationality to implement our employment equity plan under the Employment Equity Act. We may need to use third parties to help us verify some of the information you shared with us by contacting the references you provided and confirming your qualifications. For some roles, we may do criminal and credit checks. For more information about how the University of Cape Town uses personal information and your rights, visit our Privacy Notice
An application which does not comply with the above requirements will be regarded as incomplete.
Post applied for
Example (Lab Assistant, Operations Manager)
Ref No
Example (E12345)
Department/ Faculty
Example (Faculty of Health Science)
Title
Example (Ms, Mrs, Mr, Dr, Prof)
Initials
Please enter your first and last names below as they appear in your identification document or passport.
Name

First NamesSurname
Residential address
Postal code
Email address
email@gmail.com
Work number
Home number
Mobile Number
Please enter a valid phone number.Format: (000) 000-0000.
Date of Birth

MonthDayYear
Date
Gender
Nationality
ID or passport number
Driver's licence
If yes licence code
Race
If none of the above, please provide details
Are you a RSA citizen?
If you are not a RSA citizen by birth or naturalized before 27 April 1994 please indicate the date you acquired your citizenship

MonthDayYear
Date
In possession of a Work Permit? (If yes, please provide a copy of your current permit with your application)
If invited for interview, would you require a visa?
Do you have a disability?
Does your disability require special interview arrangements?
If yes please indicate the nature of your disability
Have you ever worked at UCT?
If yes dates of employment
If yes above previous department
Notice Period
Where did you see this vacancy advertised for the first time? (Please indicate name of media or website)
Example (LinkedIn, UCT vacancies page)
Are you currently registered with a recruitment agency?
If yes please specify agency name
Three referee names and contact details (These referees may be contacted directly by UCT at any stage of the selection process)

Referees and contact details

Rows	Title and Name	Position and Company/Institution	Relationship to you	Contact details (email address & tel no)
1.
2.
3.

Summary of Qualifications, Registration with Professional bodies and Experience

Note: Please enter your qualifications and employment history information in this section as well as on your CV.Qualifications (All qualifications are verified prior to appointment)
Please indicate the NQF level of your highest qualification

Please indicate the NQF level of your highest qualification (please attached a copy of your highest qualification)

Rows	School certificate/Degree/Diploma/Other qualification obtained	Institution	Year
1.
2.
3.

Registration with Professional bodies (Please list the most recent first)

Registration with Professional bodies (Please list the most recent first)

Rows	Professional registration type/level	Registration number	Name of registration body
1.
2.

Employment History (Please list the most recent first)
Please indicate your total years of experience that is relevant to the position you are applying for.

Employment History

Rows	Position	Company/Institution	Dates of employment
1.
2.
3.

Declarations (To be completed by all applicants)
Are there any circumstances relevant to your application of which, in the interests of fair and frank disclosure, you should make the selection committee aware? (if so, salient particulars are required)(Attach separate page if necessary)
Are you facing, have you faced, or do you envisage having to face any disciplinary (professional or criminal charges)? (if so, salient particulars are required) (Attach separate page if necessary)
Have you been found guilty of professional misconduct or a crime? (if so, salient particulars are required) (Attach separate page if necessary)
I declare that all the information provided is complete and correct
Name
Date

DayMonthYear
Date
Signature

Curriculum Vitae with degree or qualification certificates (max 5 pages)

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Cover Letter

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Biosketch
1. Which past experiences and/or qualifications has prepared or equipped you to fulfil this role?
Describe your background, experiences, and qualifications that make you a strong candidate for the Core Technology Platform position based on the position requirements.

0/300
2. Why do you want to work at the IDM and with the Directorate team?
Explain your motivation for applying to IDM and what draws you to it's culture, mission, or people.

0/300
3. How will your knowledge of digitization and/or AI to contribute to the functioning of the Core Platforms?
Share your thoughts on how you can add value.

0/300

Candidate Comprehension Test

Time allowed: 60 - 75 minutes
Instructions to candidate: Answer all questions in your own words. For calculation questions, show your working. There are no trick questions — we are interested in how you reason through problems, not just the final answer.
Section 1: Strategic Financial Management (30 - 35 minutes)

This section tests whether you can connect day-to-day financial administration (cash flow, invoicing, budgets) with longer-term organisational goals (profitability, sustainability, growth).
Part A: Concept questions
1. In your own words, explain the difference between cash flow and profit. Why can a profitable organisation still run into serious trouble if it manages cash flow poorly?

0/250
2. Describe a situation (from past experience, or hypothetically) where prioritising short-term cash flow could work against a long-term financial goal. How would you balance the two?

0/250
3. What is the difference between a fixed cost and a variable cost, why does this distinction matter when someone is trying to forecast next quarter's financial position?

0/250
4. If you noticed that a department was consistently paying invoices late, what would you investigate first, and why? Consider both the immediate cash implications and the longer-term relationship/ reputational implications.

0/250
Part B: Applied scenario
You manage the tracking of income and expenditure for a small unit within a larger organisation. The unit has:

•        A quarterly grant income of R450,000, paid in full at the start of each quarter

•        Monthly fixed costs (salaries, subscriptions) of R95,000

•        Variable costs that fluctuate between R20,000–R60,000/month depending on project activity

•        A goal, set by leadership, to build a small reserve fund to cover 2 months of operating costs by year-end
5. Create a simple monthly cash flow tracker for this unit.

0/250
5. Create a simple monthly cash flow tracker for this unit.

0/250
6. Month 2 has unusually high variable costs (R60,000), leaving very little surplus. Leadership asks whether the unit is “on track” for its reserve fund goal. How would you answer this, and what would you want to check before giving a confident answer?

0/250
7. Suggest two concrete ways this unit could improve its cash position over the next two quarters without cutting the core services it delivers.

0/250

Section 2: Operational Coordination & Reporting (30–35 minutes)

This section tests practical experience with trackers/databases, compiling reports for management, and coordinating competing requests from multiple stakeholders.
Part A: Experience questions
8. Describe by attaching a screenshot extract, a tracker, database, or system you have built or maintained (e.g. in Excel, Google Sheets, Airtable, a CRM, a custom tool). What was it used for, who used it besides you, and what made it reliable enough for others to trust?

0/250
File upload

Upload screenshot
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9. Describe an actual example of a time you had to compile information from multiple sources into a single report for management or leadership. How did you decide what to include, what to leave out, and how did you check the numbers/facts were correct before sending it?
Part B — Applied exercise
Below is a small, messy dataset representing expense claims submitted by staff in a single month.
11. Spot and describe any data quality issues in this table that you would flag before using it in a report

0/250
12. If you had to analyse this month's expense claims for a Faculty Finance stakeholder, what would you say? Write a paragraph and create an explanatory visual

0/250
File Upload

Any visual to upload
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13. One claim (M. Dlamini, R15,000, Travel) is significantly larger than the others. As the person coordinating this tracker, what would you do before including it in a report to management? Explain your reasoning.

0/250
14. Describe, step by step, how you would set up a simple system so that pending items like S. Adams' and L. Petersen's claims don't get forgotten or missed in the next reporting cycle.

0/250
Should be Empty:

HR201

STAFF VACANCIES APPLICATION FORM

Three referee names and contact details (These referees may be contacted directly by UCT at any stage of the selection process)

Summary of Qualifications, Registration with Professional bodies and Experience

Registration with Professional bodies (Please list the most recent first)

Employment History (Please list the most recent first)

Declarations (To be completed by all applicants)

I declare that all the information provided is complete and correct

Biosketch

1. Which past experiences and/or qualifications has prepared or equipped you to fulfil this role?

2. Why do you want to work at the IDM and with the Directorate team?

3. How will your knowledge of digitization and/or AI to contribute to the functioning of the Core Platforms?

Candidate Comprehension Test

Section 1: Strategic Financial Management (30 - 35 minutes)

Section 2: Operational Coordination & Reporting (30–35 minutes)